Choosing the Right Wedding Reception Location
When choosing the right wedding reception, consideration needs to be taken into the fact that this location is where the majority of the wedding day festivities will take place. There will need to be enough room to accommodate eating, dancing, socializing, and all the other fun activities that happen at receptions like cutting the cake and throwing the wedding bouquet.
Many couples choose larger-sized hotels or banquet halls for their wedding receptions because typically, everything they need to pull off this memorable event is right there on-site. As an added bonus, these types of wedding reception locations usually include the services of a wedding coordinator who will work with the couple to meet their every need. And the great thing about having a reception in a hotel is that overnight accommodations don't require any extra planning.
As soon as possible, you should start looking for suitable wedding reception location, especially if your wedding will be held during the busy season and you need to accommodate a large number of guests. Although you do not need a final head count, you will need an estimate.
It is a good idea to determine your wedding reception budget beforehand as this likely will have an impact on your wedding reception location options. You may want to consider arranging your wedding off-season when rates on reception locations are much lower.
In addition to the types of venues already mentioned, plenty of other wedding reception location options are available, and they'll each vary in terms of space, price and amenities, so it's important to pay close attention when visiting the ones you're considering. Smaller wedding receptions can be held at places such as at a private home, a museum, a botanical garden, or a park. Although these may be smaller in size, the details will still need to be coordinated by someone so don't forget to ask for help, even if that means hiring a wedding coordinator.
When you're looking at wedding reception locations, try to plan out the space. Where will dining and dancing take place? Where will the guest book and place cards be located? Is there a secure area for wedding gifts? Will you need a stage for your musicians? Are there electrical outlets for the DJ? Your photographer will want to know about the lighting and whether there's a suitable location to take wedding party photos. Is there a way to control the temperature? If the reception will be outdoors, you'll need a back-up in the event of uncooperative weather, which may add to your costs.
Good to Know...
You will be required to make a non-refundable down payment to reserve the space and date.
You'll want to make sure you understand the cancellation policy as it may involve more than losing your deposit.
Discuss arrival and departure times to make sure all the elements you have planned can be accommodated during this time frame. Additional hours usually are available, but they can significantly add to the costs.
Tranporation between the service and the reception will need to be considered. The closer they are to one another the better.